Google Workspace is a great software for businesses to use, and these tips will show you how you can make the most of it.
Google Workspace, formerly known as G Suite, is a favourite cloud service for many small businesses. Gmail is a popular email provider among a crowded field.
Google Workspace has so many features that can be overwhelming to beginners. But, with ease of use as its main focus, there is nothing to be afraid of. To prove this, here are some tips (G Suite tips) on Google Workspace that will show you the power of it and why it is one of the best Microsoft Office alternatives out today.
Customize your email address to be relevant to your business
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It’s best to use Gmail’s option that allows you to customise all employee email addresses so that they reflect the company domain, in order to ensure professionalism and brand consistency.
- Set up break reminders
Workplace is an app that integrates with Calendar to provide a seamless experience. When you hit “Create”, the application automatically sends text invitations to event attendees through Gmail.
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If you want to be an even more efficient and organized individual, then get a reminder prompt for missing meetings and choose to have your daily agenda emailed to you every morning.
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Google Docs allows simultaneous editing, with up to 200 people able to view. You can also delete any new changes or have an older version of the document visible.
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Google Docs, Sheets, and Slides will automatically track your activity. If you don’t want all activity to be tracked, visit the Activity Tracking Privacy setting under Tools in the Activity dashboard. Here you will find options to turn off tracking for a single document or Workspace on Google.
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Workspace, like Drive (Google’s cloud service), let users work with Microsoft files. If someone sends you a Word file, all you have to do is save it in the Drive and then open, change to Google Docs – if you don’t want to install Office.
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It’s easy to keep the list of your guests private by unfollowing the “See guest list.” You can edit your event and remove that feature.
Get secure access to work from anywhere
Gmail’s confidential mode lets you protect sensitive information with a system that prevents email recipients from copying, printing, or forwarding the email.
Get a read receipt for your emails
If you need to know if your recipient read your email, you can use the “More Options” button and select “Request Read Receipt.”
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Gmail allows you to cancel sending an email for up to 30 seconds after hitting send. Click the undo popup at the bottom of the screen to cancel your last email if you mistakenly sent it to the wrong recipient or forgot an attachment. You can adjust how much time is allotted to halt an e-mail in settings.
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For new ideas or business directions, use Google Forms to create quick surveys with responses neatly collated.
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You can send file attachments up to 10GB using Gmail, if you save them on Drive first.
Download the accompanying document to get business-centric tips
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If a meeting takes place without an internet connection, you can still dial in using the Google Meet service. You will be able to see all of the information about the meeting when choosing this option.
Get more typing efficiency with language integration
When composing an email in Gmail, you can be more efficient by using Google’s Smart Compose. Google will suggest words and phrases as you type. It also offers a built-in spelling and grammar check to make sure your writing is error-free.
- Get staff work hours
Records from Insights can be used by administrators to measure the success of Google Workspace, in terms of adoption, productivity, and collaboration.
Mute conversations to focus on business
One way to fix this problem is with Gmail, where you can mute an email conversation so that it doesn’t send notifications. This causes the email thread to be archived from your inbox.
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Workspace’s Currents platform is a remnant of Google+, and it’s essentially like an internal, staff social media with company updates. This is a good tool for employees who work remotely.
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Google Chat has a room feature that allows users to curate channels for certain topics or teams. Admins can send invitations, restrict entry to only 8,000 members, and customize the look of a chat room as well.
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Chat is on the rise as an alternate messaging app; you can save time by using Chat in Gmail, which will keep all conversations in one place.
- Shortcuts are your friend
With Calendar, use the W key to access week view, D for day view and C to create a new event.
- Create Google Groups for employees and customers
Save time when composing mass messages by using labels. Create a label in Gmail for your mailing list and input contact info once, and then save the label.
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With Sheets, you can analyze your data and generate interactive visuals.
- Create shared folders
Keep your documents private with Google Workspace folders
You can use Google Drive’s shared folder option to let other users in your company see what you need them to see.
Want to Grow Your Small Business? These 25 Google Workspace tips and tricks are just what you need.
Now that you’ve got how to get the most out of Workspace up your sleeve, employees will be able to reap all of its productivity benefits.