For a lot of people, the first step in creating an account for Google Workspace was making sure this business partner is HIPAA compliant. It doesn’t seem like such a difficult question to answer. Then you experience problems when working on your documents and wonder if Google can be HIPAA compliant. Unfortunately, it’s not so easy to know what the company’s stance is on compliance. Answer: Yes… depending on the kind of business it is, and on how they embrace HIPAA. This article walks you through what Google says about compliance.
Note: This article is just a general summary of HIPAA laws and Google’s policies, so I know that many people will want to read more (see below)! Don’t assume these are all-inclusive rules! For example, I’ve seen some Googlers whose privacy OK for certain information hasn’t been documented anywhere before. Hold onto that question and you’ll have the whole story as soon as you ask someone else… Ok, now let’s buckle on our seatbelts and take a little ride around Washington, DC!
Continuing with our HIPAA theme — On April 10th, 2015 Google published a code of conduct detailing policies for each kind of Google operation: Gmail, Google Apps for Work (think G-Suite), YouTube video streaming, Google+ and more.
This code covers what information employees share with
What is the HIPAA
The HIPAA is the acronym for the Health Insurance Portability and Accountability Act which is a law in the United States. It was passed in 1996 and it aims to make sure that in an event of a health care provider being hacked or breached, your information will not be used to commit fraud or identity theft. To do that Google made their workplace incredibly safe by keeping your data super secure with their private cloud and encrypting it along with other servers making them look like a normal internet file system unbreakable. Did Google “Catch Themselves Making Comments?” Sadly I wish there was some sort of way I could go back in time and change things. The answer is: yes. In 2008, Google had a really big scandal with employees talking about their bosses behind their backs and working on side projects that didn’t serve their customers or company. In addition to that 1,400 employees resigned letters where they complained how they were treated (some were looking for better jobs) and
Why businesses need to comply with HIPAA
There are many reasons why businesses need to comply with HIPAA, but the biggest reason is their customers. Businesses nowadays have data that is confidential and needs to be protected appropriately. They need to take care of the privacy rights of patients who are receiving care at their facility. For example, in order to prevent misuse of information, Google has launched a separate version of Gmail meant for work email. These emails will only be accessed by company employees or certain outside individuals when signing documents like releasing signatures from employees out of trust so these faxed signatures will show up on paper. Big names like Google and AT&T also give employees independent email addresses so they don’t have access to the business but individuals do.
Telegraph Hill Shutters got this one right with their post, “Have You Heard About HIPAA Regulations?” They talk about fax machines and blogging at their stores echoing the HIPAA regulations that clearly states the expectation of privacy that patient’s have concerning medical information.
How to manage work and compliance in a HIPAA compliant way
Google Work Space is an open source HIPAA compliant cloud service created by Google. In order to create a HIPAA compliant work space, Google recommends the best items include a policy document , a risk analysis document (global), having a job description document, and individual awareness. Google provides default documents that they created to help you comply with HIPAA requirements when working on Google Projects as well.
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HIPAA Compliance Without Being Overwhelmed
The Google Workspace is all about making the most of your workspace, whether it’s your laptop, desktop computer or mobile device. It was designed to work both within the workplace and out in the world. However, because of this flexibility, if it becomes necessary to share data outside the company use set-up, the service must adhere to HIPAA compliance standards mandated by the Health Insurance Portability and Accountability Act (HIPAA). As a result, it will take nothing for you to be HIPAA compliant without being overwhelmed. All you need to do is select the Google Moves workspace nearest you, upload your top 3 most critical documents, schedule for compliance and Google will take care of the rest. No need for additional HIPAA service providers when all you need are easy to use interfaces and easy to understand tools accessible by professionals that work in both traditional and non-traditional offices.
HIPAA Compliance Is Key To Securing Your Industry. The HIPAA Act isn’t just a law that’s designed to protect medical information